Creating Subdivision Templates for New Construction Communities

Overview

When you work with a builder and close multiple loans in the same community, entering the same property details over and over wastes valuable time. Subdivision templates let you capture community-specific information once, then reuse it for every buyer in that development. This is especially powerful for loan officers doing 20, 30, or more transactions per year in a single new construction community.

Before You Start

Requirement	Details
Builder relationship	Know which builder and community you want to create a template for
Community details	Have the subdivision name, property type, and location information ready
HOA information	Gather dues amount, payment frequency, and any initiation fees
Tax and insurance rates	Confirm the typical property tax rate and homeowners insurance factor for the area

Step-by-Step: Creating a Subdivision Template

1. Start a New Property Template

Navigate to create a new property card
Select the subdivision/new construction template type (the fourth property card option)

2. Enter the Location Details

Field	What to Enter
State	Select the state where the community is located
County	Choose the correct county
City	Enter the city name
Zip Code	Input the community's zip code

3. Name Your Template

Enter the subdivision name (e.g., "Stonecrest")
Include the builder name (e.g., "by Adam Homes")
Select the property type (single family, townhome, condo, etc.)

⚠️ Important: Do not enter a sales price when creating the template. The sales price gets filled in later when you use the template for a specific buyer. All percentage-based calculations will automatically adjust based on whatever price you enter at that time.

4. Configure the Key Metrics

These values will apply to every loan scenario you create using this template:

Setting	Description	Example
Homeowners Insurance Factor	Percentage of property value used to estimate annual insurance	1.1%
Property Tax Factor	Percentage of value for annual property taxes	0.23%
HOA Dues	Regular assessment amount	$325
Dues Frequency	How often dues are paid (monthly, quarterly, annually)	Quarterly
Initiation Fee	One-time HOA setup fee collected at closing	$1,200

5. Add On-Site Agent Information (Optional)

Enter the builder's on-site sales agent contact details
This helps you and your team quickly reach the right person for each community

Using Your Subdivision Template

Creating a New Scenario from the Template

Action	Result
Select the saved subdivision template	All community defaults load automatically
Enter the buyer's specific sales price	Insurance and tax estimates calculate based on your preset factors
Adjust any buyer-specific details	Template values serve as starting point, override as needed

Finishing Up

1. Save the Template

Review all entered values for accuracy
Save the template to your property library

2. Test with a Sample Scenario

Create a test loan using the template
Enter a sample sales price to verify calculations work correctly
Confirm HOA dues and initiation fee appear as expected

Quick Reference

Select Subdivision Template → Enter Location → Name Community + Builder → Skip Sales Price → Set Insurance/Tax Factors → Add HOA Details → Save Template

Tips for Success

Create one template per community rather than one per builder, since HOA dues and tax rates vary by subdivision even with the same builder
Use descriptive names that include both the subdivision and builder name so templates are easy to find later
Verify factors annually because property tax rates and insurance costs can change year over year
Include initiation fees even if they seem minor, as buyers appreciate seeing the complete picture upfront
Keep on-site agent info current so you always have the right contact when questions come up during transactions